WHO ARE WE?
OUR COMMITMENT TO YOUR PRIVACY
We respect the confidentiality of the personal information provided by potential candidates and our clients recruiting such candidates. We are committed to keeping the personal information shared with us confidential. The use of such information will only be for the purpose for which it was collected.
WHAT INFORMATION DO WE COLLECT?
We collect and store the information which you give us via your CV, submitted either through our website or via email, telephone, social media or job post. The information contained within your CV and our Candidate Profile Form is classed as ‘Personal Information’. Personal information is any information about you as an identifiable individual and can include your name, email address, postal address, age, gender, income, marital status, salary, and previous employment history, along with your references.
WHAT DO WE DO WITH YOUR PERSONAL INFORMATION?
We use your personal data to provide our recruitment services, which are primarily the arrangement of introductions/ placements between our clients and candidates. As a candidate our placement services will include: Candidate searching via social media (e.g. LinkedIn), Sending you job alerts which may be of interest to you/ keeping up to date, sending your CV and other personal data to clients who may be interested in employing you or contracting for your services (with your consent), communicating with third parties (e.g. Medical Talent clients and candidates) to finalise and manage a placement. If you are a client, then we will communicate with you to deliver our services, finalise and manage a placement and collect payment. We use your personal data to help us communicate with you effectively should you try to contact us via our site. We retain personal data from closed accounts (completed permanent appointments) to comply with legal obligations, enforce our terms and conditions, prevent fraud, collect any fees owed, resolve disputes, troubleshoot problems, assist with any investigations and take other actions as permitted by law. We may access, remove, alter or store or otherwise use any personal data if we think you have or may have breached our terms and conditions or to enforce our rights or protect the public or where if we are required to do so by law or appropriate authority. We will not pass your personal data to companies outside of our group for marketing purposes.
WHAT IS ‘PROCESSING’?
‘Processing’ includes the obtaining, recording or holding of information or data or carrying out any operation or set of operations on the information or data, including organising, altering, retrieving, consulting, using, disclosing, combining, or destroying the information or data. For example, on receipt of your CV we may transfer it into our CV template and anonymise some of your personal information; e.g. we will remove your home address, telephone number and email address. We will not alter any content such as your career history or experience.
WHO DO WE GIVE YOUR PERSONAL INFORMATION TO?
As part of providing our service to you we will submit your CV and other Personal Information to our clients as appropriate. We will obtain your consent before submission to each client separately should you wish to apply for more than one role (please see section on CONSENT below). We do not rent or sell your personal information to anyone under any circumstances. We do not transfer any information, personal or otherwise, outside of the EEA (European Economic Area); unless specifically for an international vacancy, where we will seek your consent. Under certain circumstances we may be required to disclose your personal information in response to valid requests by public authorities such as the Police or security services as required by law.
HOW DO WE PROTECT YOUR INFORMATION?
All personal data is stored on an encrypted database and access is only permitted to the two Company Directors, one of which is the Data Protection Officer.
HOW CAN YOU ACCESS THE PERSONAL INFORMATION WE HOLD ABOUT YOU?
We will give you access to the personal information we retain about you and will provide you with the opportunity to update the personal information we retain to ensure it is accurate. You can request a copy of the personal information that Medical Talent holds about you and to have any inaccuracies corrected. Please address requests to firstname.lastname@example.org We will provide you with a readable copy of the personal data which we keep about you, within a week – although we may require proof of your identity before release. We will provide the information without any charge. We allow you to challenge the data that we hold about you and, where appropriate, you may have the data: erased, rectified, amended or completed. If you would like to have whatever information we hold on you erased, please email us your instruction at email@example.com
To ensure that we provide you with the best service possible, we store your personal data and/or the personal data of individual contacts at your organisation as well as keeping records of our conversations, meetings, registered jobs and placements.
WHAT IF I HAVE QUESTIONS ABOUT THIS POLICY?
If you have any questions or concerns regarding our privacy policies, please send a detailed message to firstname.lastname@example.org outlining details of your enquiry.